Administrative Assistant

CAET Project Management Consultants, LLC, (CAET PMC) is looking for a full-time Administrative Assistant to join our team! CAET PMC serves our clients’ needs in all aspects of Project Management.  We specialize in Owner’s Representation, Contract Administration, Risk Mitigation, Construction Management, Branding Program Management, as well as providing a host of other items within these scopes. CAET PMC is certified WBE and HUB business. The right individual to join our team will be professional, energetic, self-starter requiring minimum supervision, a proven multi-tasker, and able to learn quickly.  This position is an extension of the Principals’ of the company and you will be supporting them on both personal and business-related matters.  The person in this position will be required to wear many hats and needs to flexible to an ever-changing environment.

Administrative Assistant’s Essential Function: 

  • Answering and directing incoming calls
  • Greeting clients, Vendors or others into our offices
  • Professional interaction with clients and suppliers at various levels (phone calls, emails, etc.)
  • Meeting coordination (Calendar Appointments, Travel schedules, personal schedules, etc)
  • Managing credit card receipts and reconciling using Excel, Word and Adobe
  • Collecting and sorting mail
  • Miscellaneous general office duties — typing, filing, emailing, scanning, ordering supplies, etc.
  • Miscellaneous general housekeeping duties – Emptying trash, light sweeping, mopping and dusting office, cleaning kitchen and restrooms as needed
  • Supporting Principals in various personal and company tasks. Personal tasks would include such things as assisting with kids, running errands, grocery store pick up, dry cleaning, etc. etc.
  • Various other Adhoc items or tasks that may arise or be assigned.


Administrative Assistant’s Qualifications: 

  • MUST be a team player!
  • Self-Starter and Self Motivator
  • A pleasant, efficient, and effective personality
  • Previous Microsoft Office Suite experience required, Must be proficient with Microsoft Word, Excel, Power Point, and Outlook
  • Recent experience with Office 365, Project and/or SharePoint preferred
  • Excellent communication skills, both verbal and written
  • Extremely Detail oriented…This is a must!! PAY ATTENTION TO THE LITTLE THINGS!
  • Ability of adapt to the ever-changing demands placed on us by our clients as well as our staff
  • The ability to communicate effectively
  • Strong organizational and time management skills
  • Must be able to work independently or as part of a team to meet
  • Must be able to work in a small office environment
  • Clean driving record

Compensation is $15.00 to $18.00 per hour plus benefits. Criminal and background checks including Drug Screening will be required for all applicants.  CAET PMC is a Smoke-Free workplace

If you feel that you have the right qualifications, Click on the application button below and apply today!

Administrative Assistant Application

Project Analyst

Project management analyst will be responsible for providing analytical support for various projects.  Analyst will assist in budget and financial analysis, drafting cost estimates, work statements and financial reports.  Communication is a critical part of the success of a project and will be one of the primary responsibilities of the analyst to help develop and manage a clear, effective communication process for each project.

Essential Functions

  • Analyze, review and document requirements of a CAET PMC projects throughout the project
  • Assist entire project team to complete the project within its planned scope, schedule and budget
  • Create, manage and disburse reports related to the project
  • Maintain project assets, communications and related database(s)
  • Evaluate and monitor the overall project
  • Review and report the project’s budget and finances
  • Provide Project Managers with forecast and remaining contingency for appropriate planning
  • Routinely perform complete or component analysis
  • Notify the entire project team about abnormalities or variances
  • Match invoices to POs/Contracts to validate accurate billing, noting any discrepancies to the Project Manager
  • Prepare financial reports from multiple data points for use by the management team
  • Create, review, share, and respond to periodic reports including weekly, monthly, quarterly, and yearly basis
  • Generate ad-hoc reports as requested
  • Maintain an organized work area, filing system, E-mail inbox, and to-do list ensuring that goals and activities are completed on time
  • Prioritize and manage multiple work projects simultaneously
  • Other unlisted duties will be assigned


  • Minimum of a Bachelor Degree in Accounting or Finance
  • Two (2) or more years of experience in budgeting, financial statement analysis, and reporting
  • Two (2) or more years of project management related work experience, preferred
  • High level of proficiency operating Microsoft Office products including Excel, Outlook, Word, PowerPoint, Access, Publisher
  • Experience with Microsoft Project, preferred
  • Experience with file sharing sites (SharePoint, Dropbox, etc)
  • Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference, and volume. Apply concepts of basic algebra and geometry
  • Communicate effectively in English via verbal and written communications
  • Highly detailed, and organized
  • Self-starter and self-motivated
Project Analyst Application

Project Manager

5 years related experience and minimum of Bachelors Degree

Preferred Education:
A Technical Degree in Construction or Project Management or a Bachelor’s Degree in Architecture, Engineering, Finance/Accounting or Construction Science.

Provide professional project management and leadership on multiple large, complex new build and renovation projects. Direct design professionals and administer construction contracts necessary to meet project goals. Ensures projects are delivered on schedule and within budget.

Essential Functions:

  • Manage the planning, design and execution of major higher expense and capital projects by providing project leadership, communication, coordination and conflict resolution to ensure project goals are met. Project portfolio: Typically 5-7 active projects with an average total value of $500K or more.
  • Provide support in pre-project planning activities, including Capital Improvement Plan preparation, funding requests and Board submittals and approval processes.
  • Manage project from initiation through completion of construction. Responsible for project budget, schedule, and procurement of design, construction services, and owner furnished materials. Drive progress of consultants to achieve expected functionality; and recommend alternatives to recover negative drift. Facilitate timely decisions by client representatives and report progress and issues impacting the project goals to stakeholders.
  • Ensure design and construction documents comply with project requirements. Facilitate timely review of contract documents by owner’s engineers and consultants at Schematic Design, Design Development, and Construction Document phases of the work. Facilitate timely reviews of accessibility, building and fire code compliance, environment, and ADA to avoid delays to the project.
  • Advocate with integrity for the owner in contract negotiations. Review and approve design and construction contracts, changes, technical service contracts, Guaranteed Maximum Price submittals, bid documents, pay applications, etc. Facilitate owner approvals as required.
  • During construction, direct and/or provide support to owner’s Construction Manager, in management of construction activities and processes.
  • Apply owner’s project control processes to track progress; for consistency; to mitigate risks; and to assure compliance with corporate standards and guidelines.
  • Serves as primary project liaison with client, facility user groups, operations and administration during design and contract administration to ensure timely input, manage expectations, resolve conflicts and facilitate decisions.
  • Collaborate with other internal owner colleagues to initiate and develop process improvements.

Licenses, Registration, or Certifications:
Licensed Engineer/Architect or Certified Construction Manager is preferred.

Special Knowledge, Abilities, and Skills:
Knowledge of construction principles and practices. Ability to read and interpret Contract Documents and the ability to maintain an effective relationship with Project A/E’s and contractors.

Project Manager Application

CAET PMC, LLC is looking for experienced Project Managers, Analysts, and Administrative Professionals to join our growing team. If you are interested in any of the above positions, please send your resume to for consideration.

The Statements herein are intended to describe the general nature and levels of work performed by employees, but are not a complete list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

CAET PMC, LLC provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, gender, national origin, age, disability, or status as a Vietnam Era or special disabled veteran in accordance with applicable federal and state laws. CAET PMC, LLC complies with applicable local, state and federal laws governing nondiscrimination in employment at each location the Company operates. This policy applies to all terms and conditions of employment, including, but not limited to: hiring, placement, promotion, termination, leaves of absence, compensation, and training.